DOC Easing Inmate
Visitation Rules for Christmas

ATTN:  REGIONAL DIRECTORS                                             
            WARDENS                                                        
            CLASSIFICATION SUPERVISORS                                     
            CHIEFS OF SECURITY                                             
            CLASSIFICATION STAFF                                           
                                                                       
 RE:    SPECIAL NOTICE ON VISITATION                                   
                                                                       
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 ************         CHRISTMAS SEASON VISITATION   ****************   
 *******************************************************************   
                                                                       
AS CHRISTMAS FALLS ON SATURDAY THIS YEAR, ANY APPOVED VISITOR,  
AND ACCOMPANYING MINORS, WILL BE ALLOWED TO VISIT, EVEN IF THE VISITOR
IS NORMALLY APPROVED TO VISIT ONLY ON A SPECIFIC DAY.

    * WARDENS WILL MAKE EVERY EFFORT TO ACCOMODATE VISITORS INCLUDING:
          EXTENDED VISITING HOURS 
          ADDITIONAL VISITING LOCATIONS 
          ADDITIONAL VISITING PARK STAFF.
    * WARDENS WILL MAKE EVERY EFFORT TO ACCOMODATE SPECIAL VISITS.
          SPECIAL VISITS WILL BE GRANTED BASED ON THE WARDEN'S
          ASSESSMENT OF THE RISK THE VISITOR PRESENTS
                                                                      
THE HOLIDAY SEASON HAS CREATED A BACKLOG OF VISITOR APPLICATIONS AND  
REQUESTS FOR SPECIAL VISITS.                                          
     WHEN THE CVA APPROVES A VISITOR BY CLOSE OF BUSINESS TOMORROW,   
     DECEMBER 23 THEY WILL:
     * PLACE THE NAME ON THE OT30
     * ENSURE THE NAME APPEARS ON THE VISITOR LIST RUN TO THE
         	   INSTITUTION, OR 
     * SEND A NOTIFICATION MESSAGE VIA DCMAIL TO THE INSTITUTION.
                                                                        
 INSTITUTIONAL STAFF WILL ENSURE THAT:  
     * APPROVED VISITORS ARE PLACED ON THE VISITORS CARD
     * INMATES ARE NOTIFIED OF THE APPROVAL
     * THE INMATE IS ALLOWED TO NOTIFY THE VISITOR OF THE APPROVAL IN
         TIME FOR THE CHRISTMAS VISITATION.                            

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                      SPECIAL VISITATION UPDATE
 *********************************************************************  

                                                                        
 AS MORE CVA INMATES ENTER THE PERMANENT INSTITUTIONS, IT IS IMPORTANT
 TO UNDERSTAND HOW OT30 ENTRIES ARE DIFFERENT FOR VISITORS ON THEIR
 APPROVED LIST. 
                                                                        
 CVA INMATES 
     *VISITORS UNDER AGE 12 DO NOT HAVE TO BE APPROVED ON THE LIST
        BUT MUST BE ACCOMPANIED BY A PARENT OR GUARDIAN 
     *VISITORS 12 AND OVER MUST COMPLETE THE APPLICATION FORM AND SUBMIT
       IT TO THE CVA. 
     ***NOTE: IF A CHILD HAS "REFER ONLY" ON THE OT30, IT DOES NOT MEAN
THAT THE CHILD IS DISAPPROVED FOR VISITS. THE CHILD MAY BE ADMITTED
FOR VISIT WITH A PARENT OR GUARDIAN.

      ****STATUTORY RESTRICTIONS STILL APPLY.*****
                                                                        
 NON-CVA INMATES

      *VISITORS UNDER THE AGE OF 18 MUST BE ACCOMPANIED BY A PARENT OR
       GUARDIAN AND DO NOT NEED TO FILL OUT THE APPLICATION.

                                                                        
 CVA INMATES CAN BE IDENTIFIED BY A COMMENT AT THE BOTTOM OF THE OT31.
                                                                        
   REMEMBER, FOR ANY INMATE, VISITORS UNDER 18 DO NOT COUNT TOWARD THE 
   LIMIT OF FIVE VISITORS AT A TIME.  INMATES SHOULD BE ALLOWED VISITS 
   WITH FIVE APPROVED ADULT VISITORS AND ANY MINORS WHO ARE ACCOMPANYING 
   THEM.
 
 IF YOU HAVE ANY QUESTIONS, CALL RUSTY MCLAUGHLIN AT S/C 210-4379.  


 NOTE:  A CVA DUTY OFFICER WILL BE ON DUTY ON SATURDAY AND SUNDAY THIS
 WEEKEND FROM 8:00 AM TO 5:00 PM AND CAN BE REACHED AT S/C 292-6867.
                                                                      
 AUTH:  RICHARD L. DUGGER
        DEPUTY DIRECTOR OF INSTITUTIONS 


 CC:  STAN W. CZERNIAK 
         JERRY VAUGHN 
         RCA'S