April 15, 2009
For More Information
Contact: Public Affairs Office
Florida Department of Corrections employees garnered 15 Prudential Davis Productivity Awards this year for innovative and money-saving ideas ranging from reconfigured inmate dormitory locks and in-house sewage treatment services to renegotiated healthcare costs and fire hydrant repair. Savings ranged from $200 per redesigned lock to $8.9 million on renegotiated inmate healthcare costs.
Two of the 15 award winners earned $400 and $700 cash awards in addition to their plaques. In both cases, the winners have elected to share their winnings with others.
Vocational Instructor Walter Wakefield, who works at Mayo Correctional Institution, had already helped pay for coursework for inmates in his wastewater treatment program, and he intends to use some of his $400 cash winnings toward that goal again. In addition, the Community Corrections/Office of Information Technology team that developed a new Automated Caseload Review System decided to donate their entire $700 award to the Corrections Foundation to assist their fellow co-workers in need.
“I find this extraordinary, given these tough economic times. But I can’t say that it’s unprecedented, as I remember last year our Health Services folks did the same with their cash award, donating it to the trust fund for the child of a team member who had died,” said Secretary Walt McNeil. “This action speaks volumes about the quality of our employees.”
The Prudential-Davis Productivity awards are given annually to recognize and reward state employees whose work increases productivity, promotes innovation and saves money for Florida taxpayers and businesses. The Corrections Foundation offers immediate assistance to DC employees in the wake of disasters and emergencies, such as house fires and medical situations. The Foundation has distributed more than $3 million in emergency funds to 2,600 corrections employees since its inception in 1999.
For more information, contact Public Affairs Director Gretl Plessinger at (850) 488-0420. See below for a summary of our winners and their accomplishments.
This year’s Department of Corrections Prudential-Davis Productivity Award winners are:
Community Corrections/OIT: Developed Automated Caseload Review System
Winners: ($700 cash award) Jenny Nimer, Bruce Grant, Shari Britton, Toye Richard, Amy Datz, Amy Wigglesworth, Kelly Ruggles, Brian Howell, Anita Brown, Gene Hatcher, Marianne Jenkins, Olu Fayemi, Walt Edwards, Christy Trevino, Laura Spencer, Butch Cannella, Jiping Gu, Tom Albert, Pin Xu, Mike Carr, and Cort Happel.
The previous case review system used by Community Corrections required tedious annual reviews of probation and Pretrial Intervention cases and semi‐annual review of all other supervision types including sex offenders, drug offender probation, and community control. Each offender’s record would be reviewed to make sure requirements such as drug testing and residence and employment verifications were being done on time. Many requirements were past due by the time the case review was conducted. The new system is much more proactive, providing a monthly “to-do” list which shows which offenders require specific actions that month, ensuring more timely enforcement of conditions of supervision and supervision requirements. By switching from manual calendaring to electronic, we saved an estimated $1,216,427.
Improved Procedures at Wastewater Treatment Plant, saving Money and Natural Resources
Winner: ($400 cash award) Walter Wakefield, Vocational Instructor III F/C Mayo Correctional Institution, Mayo, FL
Walter Wakefield created and implemented procedures that enhanced the quality of drinking water; decreased the amount of ground water used for sewage treatment; cut costs of processing and chemical requirements by using processed reuse water; used trained inmate labor to replace contractual lab tests, lift station cleanings, and sludge hauling services. As a certified instructor, he implemented a training program for assigned inmates, providing materials and on-the-job training to prepare them for the state certification exam. Four inmates have passed the exam and Wakefield assisted them in finding jobs in the public sector upon release. Wakefield is saving Mayo CI $37,000 a year in various costs related to wastewater treatment. For example, Mayo discontinued paying a contractor for sludge hauling and spreading, which cost $23,000 a year, because Wakefield worked with other agencies to become qualified to do it himself. His new procedures have also saved 10.5 million gallons of water annually at Mayo CI.
Health Services Cost Saving Team
Winners: Jimmie Smith, Ralph (Skip) Tompkins, Lisa McAdams, Carolyn Tyler, Kim Edinger, Cheri Bush, Donna Moffitt, Phil Granados, Rosemary Butler, Kim Morris, Yvonne Dowling, Linda Holley, Sharon Daniels, Heather Burke and Rhonda Davis.
In an effort to decrease healthcare costs and lower the burden on Florida’s taxpayers, this 15-member team developed and implemented a strategy in December 2007 to lower costs for contracted services. Applying their many years of experience and knowledge, the employees on this team developed statewide procurements that resulted in costs savings, negotiated lower contract rates with many providers and persuaded a number of contractors to accept voluntary discounts on invoices for services already rendered. From December 2007 through June 2008, the Department recorded $8,916,338 in savings due to the efforts of this team.
Reduced Library Book Purchase Costs; Solicited Book Donations
Winner: Willie Davenport, Library Specialist, Charlotte CI
Willie Davenport utilized his excellent communication skills to establish a relationship with various individuals, organizations, and book stores to obtain continuous donations of new and used books. Due to demand and frequent use, many Department of Corrections libraries do not have an adequate supply of reading material for inmates. Davenport solicited and collected donations of new and used reading materials. Over the last year, Davenport collected approximately 13,000 books with an estimated value of $60,000. His actions have made it possible to have a well-stocked reading library at Charlotte Correctional Institution and to provide books to other institutions.
Developed Procedure Eliminating Old Servers While Preserving Function, saving Monthly Service Costs on Aged Equipment and Costly Program Re-Writes
Winner: Sam Caines, Systems Project Analyst Bureau of Technology Services, Team 4
Sam Caines took on the issue of the Department of Corrections Facility Access Secure Tracking visitation system running on aging equipment at 60 prison facilities statewide. He prevented a costly program re-write that would have cost $192,000 in programming man-hours as well as $55,000 per year in monthly service contract costs on the aging servers. In doing so, Sam Caines not only saved the Department (and taxpayers) a substantial amount of money, but he insured the integrity of visitation data which in turn insures the safety of Correctional staff, visitors and Florida citizens alike.
Developed Mobile Technology System (MDAS) for Probation Officers
Winners: (From OIT and Community Corrections) Jenny Nimer, Shari Britton, Amy Datz, Karen Tucker, Tammy Fogleman, Keith Sandell, Matt Dunagan, Mike Picou, Marianne Jenkins, Tom Albert, Jiping Gu, Christy Trevino, Olu Fayemi, Jason Roland and Gene Hatcher
Probation officers conduct field work in the community to monitor offender's compliance with the conditions of supervision. The Mobile Data Access System (MDAS) takes critical information from the Department's computer system and compiles it into one user-friendly web-based screen. The MDAS screen displays the offender's picture, demographic information, residential and employment information, offense information, and access for an officer to view and input case notes in real-time. Probation officers supervising sex offenders have access to the MDAS screen via a laptop computer, supported by a wireless PC card (for internet access). In addition to the MDAS screen, officers also have access to email, Florida Crime Information Center (FCIC) and the National Crime Information Center (NCIC), Global Positioning System (GPS) vendor tracking system, driver license checks to ensure a sex offender's driver license is updated as required, mapping sites for directions, and access to offender's individual special conditions of supervision, such as no contact with minors, no drinking, no driving, etc. This information is vital in the field in order for officers to ensure each offender is compliant with their individual special conditions imposed by the court. The Officer Mobility Project increased officer’s efficiency and effectiveness while working in the field, and it has improved public safety by having critical information in the hands of officers while they are away from the office.
Business Desktop Deployment Team
Reduced Deployment Time of Standard Personal Computer Software Loadout
Winners: David Best, Distributed Computer Systems Analyst Micah Pieczarka, Distributed Computer Systems Analyst
This two-man team researched and implemented a Microsoft Business Desktop Deployment 2007 server/client software combination that greatly reduced the time necessary to set up a new Personal Computer with all of its required software for the Department of Corrections. The time that it took to install all the required software on a new Personal Computer was reduced from 3 hours to 40 minutes. By implementing this free product the Department saved over 513 man-hours in compute installation time during 2007-2008.
Saved Big Bucks by making Configuration Changes on Computer Workstations in Groups
Winner: Sam Caines, Systems Project Analyst Bureau of Technology Services, Team 4
Sam Caines provided an extraordinary amount of his time and expertise developing, testing and implementing a variety of technical programs that allowed Technology staff statewide to effect configuration changes on 13,612 installed computer workstations in groups, saving $265,297 in man-hours with the potential to save an additional $22,257 when currently available computer workstations are placed into service. Caines was not tasked with these projects -- he recognized a need for improvement and took it upon himself to utilize his knowledge and expertise to help his peers statewide.
Corrections/Parole Commission Systems Improvement Team
Winners: Gina Giacomo, Florida Parole Commission
Kim Dickey, Florida Parole Commission
Shana Lasseter, Florida Parole Commission
Shari Britton, Bureau Chief, Office of Community Corrections
The Florida Parole Commission and the Florida Department of Corrections worked in partnership to The Florida Parole Commission and the Florida Department of Corrections created an improved notification system for three types of Parole decisions: (1) revocation, discharge, or restoration to supervision as the result of violation hearings, (2) issuance of a warrant for violation of post-release offenders, and (3) terms and conditions set or modified on supervision orders. The expedited notification process has resulted in more efficient case management and a cost savings of $123,219. The DC’s Office of Information Technology programmed the electronic email notification process in the database shared by both agencies.
Health Services Utilization Management Team Cost Savings through improved Utilization Management
Winners: Katlin Tomlinson, RMC, Data Entry Operator - F/C
Regina Daniels, RMC, Registered Nursing Consultant-F/C
Martha Harrop, Region IV Health Services, SFRC, Advanced Registered Nurse Practitioner - F/C
Bj Wallen, Region II Health Services, RMC, Registered Nursing Consultant
Donna Graham, RMC, Registered Nursing Consultant
Christine Nobles, Region III Health Services, Registered Nursing Consultant-F/C
Kathi Hansberry, RMC, Registered Nursing Consultant-F/C
Becky Weaver, RMC, Registered Nursing Consultant – F/C
Lori Redding, RMC, Senior Clerk - F/C
Kc Pearce, RMC
Linda Sapp, RMC, Registered Nursing Consultant-F/C
Rhett Bockman, RMC, R.N. Consultant
Cynthia Cason, RMC, Senior Clerk - F/C
Alicia Browning, RMC, Clerk Typist Specialist - F/C
Jamie Reiman, RMC, Senior Registered Nurse
Lucretia Griffin, Region I Health Services, River Junction, Registered Nursing Consultant-F/C
Department Of Corrections, Lake Butler
This 16-person team implemented an enhanced utilization management program that resulted in savings/cost avoidance of more than $1.7 million for the five month period from February to June 2008, compared with the same period in 2007. The program features increased case management and oversight of specialty services and medical procedures, to ensure inmates receive these services in the most clinically appropriate and cost efficient setting, and in accordance with nationally accepted utilization management criteria. Through the efforts of this team, the average length of a stay for an inmate in an outside hospital reached an all-time low of 3.79 days.
Florida State Prison Fire Hydrant Team Installed and repaired fire hydrants on state housing
Winners: Kevin Lingis, Environmental Health and Safety Officer
Brad Muse, Assistant Environmental Health and Safety Officer
Maxie Padgett, Vocational Instructor III
Travis Dobbs, Vocational Instructor III
This four-man team went above and beyond their normal duties by taking it upon themselves to install, repair, and improve the fire hydrants on state housing at Florida State Prison, New River CI, and Union CI. Because of research conducted by the team they found it unnecessary to use a contractor to complete these necessary repairs. This effort saved the taxpayers an estimated $323,136 in contractor labor costs. The team tapped into their own personal knowledge and skills to install and repair 35 fire hydrants on staff housing all while improving safety for area state housing residents. The team worked many long hours on the hydrants, while continuing to accomplish all of their normally assigned tasks.
New River Institution Lock and Key
Created Pull Handles to Replace Routinely Damaged Dormitory Door Knobs
Winners: Sgt. Marshal Davis, CO Justin Thompson
This two-man team created stainless steel pull handles from recycled stainless steel at no cost to the Department to replace door knobs on all inmate dormitories. Door knobs were routinely being damaged by laundry carts entering and exiting the dormitories. The team removed the Yale mortise entrance lock set that cost $295 each and replaced it with a stainless steel pull handle and a deadbolt lockset at a cost of $95, for a savings of $200 per door, or $4,800 total.
Manufactured Cabinetry and Furniture for State Agencies
Winner: Mr. Jerrell Everett, Vocational Instructor, EJT, Cross City CI
Mr. Everett's wood working program trained inmates to provide a valuable service to state agencies and local counties. They were able to construct furniture that these agencies needed but were unable to afford at retail prices. In addition to building desks, shelves, cabinets and frames for the Department, inmates also built toys like cradles, skateboards and jewelry boxes for the Toys for Tots program; others benefitted the Gilchrist County Court and Dixie County school systems. His program saved the agencies over $100,000 in the past year.
Successful Cost-Saving Measure: Rebuilding dorm and grill gate locks
Winner: James Nelson, Baker Correctional Institution
Sergeant James Nelson's expertise in mechanism repair resulted in a valuable cost saving effort. Sgt. Nelson took the initiative and spent about 15 hours rebuilding locks for Baker CI’s dormitory entrance and exit doors, as well as grill gates, resulting in a savings of over 40% per lock. A new lock costs $975. By ordering parts and using recycled parts, rebuilt locks will cost approximately $511 per lock. This cost-saving measure is adaptable for other agencies, as well as the Department of Corrections.
Developed and Implemented a GPS Offender Monitoring Center
Winners: (Community Corrections) Bruce Grant, Shawn Satterfield, Brian Futch and Tom Seaman.
The Offender Monitoring Center provides a uniformed response to all GPS alarm notifications. The dialogue between the monitoring center staff and the offender is also documented in the vendor's database and incorporated into the Department's Offender Based Information System (OBIS), reducing the data entry workload of probation officers. All documentation from the vendor is uploaded into the Department's OBIS each night for review by the officer and supervisor the next day.
Prior to the implementation of this monitoring center, all after hours alarm notifications were handled by approximately 44 on-call officers located throughout Florida's 20 judicial circuits. The implementation of the monitoring center has allowed the department to reduce the number of on call officers needed after hours from 4 to 30, saving the Department approximately $206,000 in on call pay.
Approximately 71% of the alarm notifications are now being cleared by the vendors monitoring center staff, which can save the department approximately $52,281 each month. After taking into account the cost of the statewide monitoring center, the Department can expect an annual savings of $133,372.